To be retained
- Write short sentences with an action verb.
- Never translate street names, Wi-Fi networks, buttons or codes.
- Have access and security passages read again.
An easy-to-use welcome book structure
- Welcome: a short personal introduction.
- Getting here: address, map link and parking.
- Check-in: time, entry, keys and access steps.
- Wi-Fi: network name and password.
- House guide: heating, kitchen and appliances.
- House rules: quiet hours, tuxedo, pets and waste.
- Local tips: shops, restaurants and transport.
- Check-out: time, keys and final steps.
Useful phrases for arrival and Wi-Fi
Check-in is available from 4 pm. — Arrival is possible from 4 pm.
The lockbox is located to the left of the main entrance. — The key box is to the left of the main entrance.
Please close the lockbox after taking the keys. "Thank you for closing the box after taking the keys.
The Wi-Fi network is [name] and the password is [password].
Adapt the examples to the reality of property and test each step.
Useful phrases in property and at the start
Please use the wall thermostat to adjust the temperature.
Quiet hours are from 10 pm to 8 am.
Please place glass in the green recycling bin.
Check-out is before 10 am.
Please return the keys to the lockbox before leaving.
Prefer "please" and a positive formulation. A rule remains easier to accept when it briefly explains its purpose.
Translation errors that create problems
"10" schedules without am or pm, fake friends, translated button names and passive phrases can render a record unusable. The word "code" must always be associated with its use: gate code, door code or lockbox code.
Add a photo if a term remains difficult to explain. The Multilingual digital guest book must function as a journey, not as a translation exercise.
Frequently asked questions
Welcome book and digital guest book do they mean the same thing?
In this context, yes: this is the guide given to the guest with useful information before and during the stay.
Can we translate a code or a Wi-Fi network name?
No. Copy them exactly, respecting capitals, spaces and special characters.
Should we write in British or American English?
Choose a variant and stay consistent. For short instructions, clarity and accuracy are more important than variant.